VAT Registration

"Belgium is a country invented by the British to annoy the French" Charles de Gaulle

Everything about VAT registrations and things to know before you start your activities in Belgium.

VAT registration in Belgium may be an obligation for your company if you decide to sell goods or services to Belgian clients. All cross-border transactions do not require a VAT registration in Belgium.

Many operations are indeed zero rated such as Intra Community deliveries of goods and most of B2B Services. Some other business transactions however require a VAT registration in Belgium such as sales made through Internet to private individuals.

Few companies are aware of these rules and most of them are then not VAT compliant in their own countries or in the countries of destination.

If you are doubtful about your VAT situation in Belgium, the best thing to do is to call RMB’s experts. They will question you about your flows of goods, your terms of invoicing or your commercial agreements with your clients and they will propose you the best adapted VAT solutions. One of these solutions may be a VAT registration in Belgium. Their advice will be very useful to your company as you will have a clear vision of your operations and you won’t be at risk anymore with VAT.

RMB will propose to manage these declarations for you so that you can save time and energy and concentrate on your business. Small and major companies have asked RMB to take care of their VAT registration in Belgium as well as of their VAT obligations.

By asking RMB’s experts about their operations in Belgium and their VAT obligations, businesses are ensured to receive independent and personalized advice. They then exactly know what to do and what the costs will be. They also expect RMB to provide detailed and engaging responses to each request in a timely manner.

RM Boulanger is the independent VAT service provider able to help your company with fiscal representation in Belgium. RM Boulanger is no branch of any law firm or general accounting company providing VAT services among many others.

Having a VAT registration in Belgium is also mandatory if your company intends to import, stock and export goods from Belgium to EU and non-EU countries.

Having a VAT registration in Belgium however requires to respect strict obligations such as the filing of quarterly or monthly VAT returns depending on your annual turnover as well as the submission of Intra EC Sales list.

Because European cross border VAT is a real complicated and ever-changing matter, RM Boulanger decided to focus on VAT and Fiscal representation in Belgium but also in all 27 EU Member States + UK, Switzerland & Norway.

Do you need a VAT number in Belgium?

You have the obligation to register for VAT in Belgium if your company performs the following transactions:

  • You ship goods from a Belgian warehouse to companies based within the EU (Intra-EU supplies)
  • You ship goods from a Belgian warehouse to clients based outside the EU (exports)
  • You sell goods through the Internet to private consumers (B to C distance selling)
  • Your company performs services on the Belgium territory for private clients

If your company has one the business operations listed here above, then there is no doubt you need a VAT registration number in Belgium.

Fiscal representation through RMB, acting as your fiscal representative abroad

We assist your company by being your Fiscal representative in all 28 EU Member States + Switzerland and Norway. Our terms and conditions for Fiscal representation are clear, our pricing is fair and there are no hidden costs.

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VAT rates applicable in Belgium

1. Standard VAT rate

The standard VAT rate in Belgium is 21%.

2. Reduced VAT rate

The reduced VAT rate in Belgium is 6% and applies on (list is not exhaustive) :

  • Supply of food and beverage,
  • Hotel accommodation,
  • Passenger transports,
  • Medication,
  • Books and magazines.

3. Intermediary VAT rate

The intermediary VAT rate in Belgium is 12% and applies on (list is not exhaustive)

  • Restaurant,
  • Catering services.

VAT registration process

The VAT registration process in Belgium usually takes 2 months once the requested documents are collected by RMB. It is then highly recommended to anticipate your VAT registration in Belgium if you have business opportunities in this country. RMB’s experts will guide you through the Belgian VAT regulations and explain what need to be specifically mentioned on your sales invoices.

How can we help you today

Do you have questions about how RMB can help your business? Send us an email and we’ll get in touch with you shortly, our VAT experts are always happy to help. You can also contact us by phone: +33 3 20 25 70 70.

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